CAPITAL IMPROVEMENTS PROGRAM SOUTHERN PARK COUNTY FIRE PROTECTION DISTRICT for Budget Year 2013 APPROVED: _________________________________ S. J Calanni, Chairman: SPCFPD Table of Contents: 1. PURPOSE 2. DURATION OF PLAN 3. PLAN ADMLNISTRATION 4. BASELINE OF CURRENT CAPITAL ASSETS 5. IDENTIFICATION OF NEEDED CAPITAL IMPROVEMENTS 6. PROJECTS LIST AND FUNDING SOURCES 7. REVIEW CYCLE 8. ANNUAL INVENTORY SUMMARY I. PURPOSE: IN THE INTEREST OF COMPLING WITH COLORADO AND FULLFILLING ITS RESPONSIBILITIES TO THE SPCFPD COMMUNITY, THE BOARD OF DIRECTORS OF THE SPCFPD HEREBY ADOPT THIS CAPITAL IMPROVEMENTS PROGRAM. More specifically this program will: • Create a roadmap for disciplined spending and savings • Focus on community needs and the Districts capabilities • Assist in Compliance with Colorado State law • Assure the legally required annul inventory of property • Maintain the District's eligibility for Federal and State Grant Programs 2. DURATION OF PLAN and RESPONSIBILITIES The Plan has been prepared based on a rolling 5 year cycle and will be reviewed and updated annually consistent with preparation of the District's Annual Budget submission and the Annual Property Inventory. Specific milestones: • Complete the Annual Inventory of the Districts Capital Assets by Sept. 1 of each year • Perform a condition assessment of these assets as a part of the Inventory • On a priority basis, determine the most immediate needs of the District for improvements and for extending the useful life of these assets. • Recommend possible funding sources for these needs • Submit the revised Plan to those responsible for preparing the Districts budget by Oct. 1 • The District Fire Chief and Executive staff will be responsible to the BOD for the timely execution of this program • The Board of Directors will be responsible for designating and setting aside the appropriate funds for Capital Asset Improvements as a part of the annual Budget submission. • The Board of Directors will be responsible for designating a Plan Administrator for each Plan year. 3. PLAN ADMINISTRATION The Board of Directors will designate a Plan Administrator for each Plan year. The Plan Administrator will be responsible identification of District needs and for the implementation of the Plan. For Plan year 2012, the designated Plan Administrator is Fire Chief Gene Stanley. 4. BASELINE OF CURRENT CAPITAL ASSETS (insert most recent Bal sheet) The following lists are the Capital Assets currently included in the financial records of the SPCFPD and their current Book Value. Together with the Condition assessment Addenda this forms the Baseline of Capital Assets at the time of the Budget submission. Capitalized Apparatus Book Value • 900 Chief's Truck $ 40,046 • 91 Ambulance 13,849 • 91 Service Rescue 57,402 92 Ambulance 8,000 • 941 Truck 9,901 • 952 Truck 57,502 • 953 Truck 44,074 • 961 Pumper 123,537 • 962 Pumper 4,171 • 963 Pumper 38,681 • 971 Draft Truck 42,868 • 981 Tender 53,619 • 982 Tender 51,742 • 983 Tender 76,974 Total $622,365 Land and Buildings • Station 1 Land $ 10,000 • Station 1 Building 155,125 • Station 2 Land 23,689 • Station 2 Building 60,257 • Station 3 Land 22,500 * Station 3 Building 87,087 • Total $358,658 Plant Equip • Fire Equip $133,352 • Medical Equip 35,895 • PC's and Software 8,511 • Radio Equip 43,807 • Radio Tower/Com. 20,305 • Tools 5,796 • Total $247,667 5. IDENTIFICATION OF NEEDED CAPITAL IMPROVEMENTS Routine repairs and maintenance of Capital assets will be performed using operating funds and are not to be included as a part of this Capital Improvement Assessment Program other than to identify the repair/maintenance needs to the appropriate personnel. During the annual (August time frame) inventory and condition assessment and throughout the year, the needs for capital improvements such as new equipment, major building additions/improvements, new computer or radio systems will be documented and prioritized. This list will be submitted to the Board of Directors for funding consideration for the next budget cycle. This list will be a part of the public budget review conducted each year. Funding sources must be identified and available for each Capital Improvement Item. The approved Capital Improvement Items list will be shown in part 6 of this Plan. Part 6 will be divided into 3 sections. Section I will summarize actual accomplishments of the approved projects for the previous plan year. Section 2 will show the approved projects list for the current plan year. Section 3 will show the anticipated Capital needs for years 2 through 5 and beyond. 6. Approved Projects List Section 1: The following projects were approved for FY 2012(Jan-Dec). • Purchase of Station 2 land. This item was accompolished within budget • Purchase a "12 Lead Heart Monitor. This unit was not purchased because of concerns with with the effectiveness of a like unit currently in service. If these concerns are satisfactorily resolved, the unit may be included as a 2013 Capital item to be purchase * Replace Apparatus Unit 962, an unreliable Structure Fire Engine, with a more useful Type 3 Wild Land/Urban Interface Engine. This unit was not replaced. The Colorado Forest Service rebuild program was to be the source of this replacement and has not made a unit available to us. This item will be included as a 2013 Plan year acquisition at no cost * Purchase of 10 each hand held radios. Not only were these 10 radios purchased, but, because of price reductions by the supplier, 17 radios were purchased within the Budgeted dollars. * Retrofit a County owned Humvee, on permanent loan, to a Type 6 wildfire truck. This item was approved at mid-year after the decision was made not to purchase the 12 Lead heart monitor. The $15,000 required for this retrofit will come from the Capital Asset Reserve Fund. Section 2: The following are the approved Capital Assets purchases for this current 2013 Plan Year: *Replace Apparatus Unit 962. Carry over from 2012 Plan. See justification under Section 1 above. Attempts will be made to obtain this replacement unit from the Colorado State Forest Service at no cost to the District. * An amount of $10,000 has been set aside (as recommended by the Budget Committee) to be used for Capital assets not yet identified. Section 3: The following are projected Capital needs for plan years 2013 through 2018 and beyond. * Phase out older Apparatus including the Chief's truck and replace with appropriate Units. Specific details and Units to be replaced will be detaiuled in future Capital Asset Management Plans. * Building addition to Fire Station #1 to allow for an adequate Training Area and a Community meeting place. • New Fire Station at County Road 71 and the Doe Valley Rd. intersection. The population density does not yet support this additional station however the density trends in our District point to this location as the most strategic location. The Cost of land and building should be about $120,000. The funding source will be a $100,000 grant with 25% matching funds from the District Capital Reserve Fund. • New Fire Station at CR 71 and CR 100. Population density does not yet justify this station but may in the future. • New fire station on CR 600 near Big Bear Ranch. Again the current population does not justify this station but may in the future. 7. Review Cycle This Capital Improvement Plan will be reviewed annually on a 5 year look ahead basis. It will be the responsibility of the District Chief and his Executive staff to perform the annual inventory and condition assessment of Capital Assets This Annual inventory will be the basis for this plan along with any changes in laws, technology improvements orchanges in the District's needs. The Board of Directors are responsible for reviewing and approving the plan, locating funding sources, assuring the opportunity for public input to the plan and for including the plan approved recommendations in the annual budget submittal. 8. ANNUAL INVENTORY SUMMARY The annual inventory of the Districts' Fixed Assets and Plant Equipment was performed during the month of August 2012. All land and buildings were found to be in reasonably good condition and the noted needed maintenance repairs will be performed using operating funds. All Apparatus were located and accounted for including the Wild Fire Truck on loan from the Fire e Service and the Humvee on loan from Park County. A listing of the needed non capital items was prepared and the funds to replace theseitems will be provided from operating funds during the 2013 Budget Year. All computer equipment, hand held radios and those installed in the personal vehicles of Volunteers were accounted for. The radio inventory revealed that the total of new units and older (some unserviceable) units exceed the needs of the District. Excess units will be sold, donated, or otherwise properly disposed of. All capitalized medical equipment was also accounted for. It should also be noted that the County Commissioners recertified both Ambulances during the year. The tool inventory resulted in values that approximated those values currently carried on the District's Balance Sheet. The Annual Inventory was considered very successful, showing a reasonable level of control over the Districts Capital Assets. The detailed inventory sheets are on file with the District Treasurer. END